Privacy Statement

We are very happy about your interest in our company. Data protection is particularly important for the management of the OKAPI:Orbits GmbH, in the following named OKAPI:Orbits. The privacy policy written here applies to the use of our website as well as our software Picard, in the following referred to as "services". In principle, use of the websites and services of OKAPI:Orbits is possible without any disclosure of personal data. However, if a person wants to use special services from our company via our website, personal data might be processed. If the processing of personal data is necessary and there is no legal basis for such processing, we always obtain consent from the person concerned.

The processing of personal data, such as the name, address, e-mail address or telephone number of an affected person, is always carried out in accordance with the EU General Data Protection Regulation and in accordance with the nation-specific data protection regulations applicable for OKAPI:Orbits. Through this privacy statement, our company wants to inform the public about the nature, scope and purpose of the personal data we collect, use and process. In addition, affected persons will be informed about the rights to which they are entitled by this privacy policy.

OKAPI:Orbits, as controller, has implemented numerous technical and organizational measures to ensure the most complete protection possible of the personal data processed through this website and our services. However, internet-based data transfers can generally have vulnerabilities, so absolute protection cannot be guaranteed. For this reason, every person concerned is free to transmit personal data to us by alternative means, for example by telephone.

1. Terms

The privacy statement of OKAPI:Orbits is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable for the general public, as well as our customers and business partners. To ensure this, we would like to first explain the terminology used.

In this data protection declaration, we use, inter alia, the following terms:

a) Personal data

Personal data means any information relating to an identified or identifiable natural person ("data subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b) Data subject

Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.

c) Processing

Processing means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d) Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.

e) Profiling

Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

f) Pseudonymization

Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

g) Controller or controller responsible for the processing

Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

h) Processor

Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

i) Recipient

Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

j) Third party

Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

k) Consent

Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

2. Name and address of the controller

Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member States of the European Union and other provisions related to data protection is:

OKAPI:Orbits GmbH
Rebenring 33
38106 Braunschweig
Germany

E-mail: contact@okapiorbits.space

Domicile of the company: Braunschweig
Braunschweig District Court HRB 207561
Managing directors: Kristina Nikolaus, Christopher Kebschull

3. Name and address of the Data Protection Officer

Contact information of the Data Protection Officer:

PROLIANCE GmbH
www.datenschutzexperte.de
Leopoldstr. 21
80802 München
datenschutzbeauftragter@datenschutzexperte.de

Any data subject may, at any time, contact our Data Protection Officer directly with all questions and suggestions concerning data protection.

4. Cookies

The websites from OKAPI:Orbits use cookies. Cookies are text files that are stored on a computer system via an internet browser.

Many websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string through which websites and servers can be assigned to the specific internet browser in which the cookie was stored. This allows the websites and servers visited to distinguish the individual browser of the data subject concerned from other internet browsers containing other cookies. A specific internet browser can be recognized and identified using the unique cookie ID.

By using cookies, OKAPI:Orbits can provide users of this website with more user-friendly services that would not be possible without the cookie setting.

By means of a cookie, the information and offers on our website can be optimized in the sense of the user. Cookies allow us to recognize the users of our website, as mentioned above. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website that uses cookies does not have to re-enter their access data every time they visit the website, because this is taken over by the website and the cookie stored on the user's computer system.

The data subject may, at any time, prevent the setting of cookies through our website by means of a corresponding setting of the internet browser used, and may thus permanently deny the setting of cookies. Furthermore, already set cookies may be deleted at any time via an internet browser or other software programs. This is possible in all popular internet browsers. If the data subject deactivates the setting of cookies in the internet browser used, not all functions of our website may be entirely usable.

5. Collection of general data and information

All services from OKAPI:Orbits, both website and software, collect a series of general data and information when a data subject or an automated system calls the services. This general data and information is stored in the server's log files. Collected may be:

• used browser types and versions,
• the operating system used by the accessing system,
• the website from which an accessing system enters our website (so-called referrers),
• the sub-websites,
• the date and time of access to the website,
• an internet protocol address (IP address),
• the internet service provider of the accessing system, and
• any other similar data and information that may be used in the event of attacks on our information technology systems.

When using this general data and information, OKAPI:Orbits does not draw any conclusions about the data subject. Rather, this information is needed to:

• correctly deliver the contents of our website,
• optimise the contents of our website and the advertising of it,
• ensure the long-term viability of our information technology systems and website technology, and
• provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack.

Therefore, OKAPI:Orbits analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

6. Access via the website

According to legal regulations, the website from OKAPI:Orbits contains information that enables quick electronic contact with our company as well as direct communication with us, which is also a general address of the so-called electronic mail (e-mail address). If an affected person contacts the controller via e-mail or via a contact form, the personal data transmitted by the person concerned will be automatically stored. Such personal data, transmitted on a voluntary basis by the data subject to the controller, is stored for the purpose of processing or contacting the person concerned. This personal data will not be passed on to third parties.

7. Comment function in the blog on the website

OKAPI:Orbits offers a blog, located on the website of the controller, which provides the opportunity to leave individual comments on individual blog posts. A blog is a portal run on a website, usually open to the public, in which one or more people, called bloggers or web bloggers, can post articles or write down thoughts in so-called blog posts. The blog posts can usually be commented on by third parties.

If a data subject leaves a comment in the blog published on this website, in addition to the comments left by the data subject, information about the time of the comment entry and the user name (pseudonym) chosen by the data subject will also be stored and published. This storage of the IP address is for security reasons and in the event that the data subject violates the rights of third parties or posts illegal content by making a comment. The storage of this personal data is therefore in the own interest of the controller, so that he could exculpate himself if necessary in the event of a violation of the law. No disclosure of this personal data to third parties shall be provided, unless such disclosure is required by law or serves the legal defence of the controller. All comments are read and checked before publication by an OKAPI:Orbits staff member to ensure that they do not contain any violation of applicable law.

8. Routine deletion and blocking of personal data

The controller processes and stores personal data of the data subject only for the period necessary to achieve the purpose of the storage, or as provided in laws or regulations to which the person responsible for processing is subject.

If the storage purpose no longer applies, or if a storage period prescribed by the European directive and regulation giver or another competent legislator expires, the personal data shall be blocked or deleted routinely and in accordance with the statutory provisions. The maximum storage time is 6 months after processing the last request.

9. Rights of the data subject

a) Right to confirmation

Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact any employee of the controller.

b) Right of access to information

Each data subject shall have the right granted by the European legislator to obtain from the controller free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:

• the processing purposes,
• the categories of personal data that are processed,
• the recipients or categories of recipients to whom the personal data has been disclosed or is still disclosed, in particular to recipients in third countries or to international organizations,
• where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period,
• the existence of a right to correct or delete the personal data relating to them or to restrict the processing by the person responsible, or a right of objection to this processing,
• the existence of a right of appeal to a supervisory authority,
• if the personal data is not collected from the person concerned: all available information about the origin of the data,
• the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.

Furthermore, the data subject shall have a right to obtain information as to whether personal data are transferred to a third country or to an international organisation. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.

If a data subject wishes to avail himself of this right of access, he or she may, at any time, contact any employee of the controller.

c) Right to rectification

Each data subject shall have the right granted by the European legislator to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any employee of the controller.

d) Right to erasure (right to be forgotten)

Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:

• The personal data has been collected or processed for purposes for which it is no longer necessary.
• The data subject withdraws consent on which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and there is no other legal ground for the processing.
• The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
• The personal data was processed unlawfully.
• The deletion of personal data is necessary to fulfil a legal obligation under EU law or the law of the Member States to which the person responsible is subject.
• The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.

If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by OKAPI:Orbits, he or she may, at any time, contact any employee of the controller. An employee of OKAPI:Orbits shall promptly ensure that the erasure request is complied with immediately.

Where the controller has made personal data public and is obliged pursuant to Article 17(1) to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. An employee of OKAPI:Orbits will arrange the necessary measures in individual cases.

e) Right of restriction of processing

Each data subject has the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:

• The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
• The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use.
• The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
• The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.

If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by OKAPI:Orbits, he or she may at any time contact any employee of the controller. The employee of OKAPI:Orbits will arrange the restriction of the processing.

f) Right to data portability

Each data subject shall have the right granted by the European legislator to receive the personal data concerning him or her, which was provided to a controller, in a structured, commonly used and machine-readable format. He or she shall have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, as long as the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the data subject shall have the right to have personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.

In order to assert the right to data portability, the data subject may at any time contact any employee of OKAPI:Orbits.

g) Right to object

Each data subject shall have the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions.

OKAPI:Orbits shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.

If OKAPI:Orbits processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to OKAPI:Orbits to the processing for direct marketing purposes, OKAPI:Orbits will no longer process the personal data for these purposes.

In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by OKAPI:Orbits for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

In order to exercise the right to object, the data subject may contact any employee of OKAPI:Orbits. In addition, the data subject is free in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to use his or her right to object by automated means using technical specifications.

h) Automated individual decision-making, including profiling

Each data subject shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) is not authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, or (3) is not based on the data subject's explicit consent.

If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject's explicit consent, OKAPI:Orbits shall implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision.

If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may, at any time, contact any employee of OKAPI:Orbits.

i) Right to withdraw data protection consent

Each data subject shall have the right granted by the European legislator to withdraw his or her consent to processing of his or her personal data at any time.

If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of OKAPI:Orbits.

10. Newsletter

In connection with our services, we offer a newsletter with which we inform you about changes and updates in our services. The newsletter is sent approximately every two months. With the registration you register automatically for the newsletter. If you no longer wish to receive the newsletter, please simply reply to the e-mail you received.

11. Data protection for applications and in the application process

The data controller shall collect and process the personal data of applicants for the purpose of the processing of the application procedure. The processing may also be carried out electronically. This is the case, in particular, if an applicant submits corresponding application documents by e-mail or by means of a web form on the website to the controller. If the data controller concludes an employment contract with an applicant, the submitted data will be stored for the purpose of processing the employment relationship in compliance with legal requirements. If no employment contract is concluded with the applicant by the controller, the application documents shall be automatically erased two months after notification of the refusal decision, provided that no other legitimate interests of the controller are opposed to the erasure. Another legitimate interest in this relation is, for example, a burden of proof in a procedure under the General Equal Treatment Act (AGG).

We would like to keep the personal data you share with us during your application (for example cover letter, CV, certificates, questionnaires or interview notes) for up to 12 months after your application is closed. This allows us to contact you if a suitable position becomes available. If you opt in, we may store your application and personal data for 12 months beyond the end of the current application process. We may use these data to contact you and continue the recruitment process if you are considered for another vacancy. This consent covers any special categories of personal data you submitted, for example a photo disclosing ethnic origin or information about a disability, as well as publicly accessible data on your qualifications and professional activities, for example from career-oriented social networks. Your data will not be shared with third parties. This consent is entirely voluntary and refusing it will have no negative impact on your ongoing application. You may withdraw your consent at any time in writing, for example by email. Once withdrawn, we will delete your data no later than six months after your current application process ends.

12. Data protection provisions about the application and use of LinkedIn

The controller has integrated components of the LinkedIn Corporation on this website. LinkedIn is a web-based social network that enables users with existing business contacts to connect and to make new business contacts.

The operating company of LinkedIn is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, United States. For privacy matters outside of the United States, LinkedIn Ireland, Privacy Policy Issues, Wilton Plaza, Wilton Place, Dublin 2, Ireland, is responsible.

With each call-up to one of the individual pages of this internet site, which is operated by the controller and on which a LinkedIn component (LinkedIn plug-in) was integrated, the internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding LinkedIn component of LinkedIn. During the course of this technical procedure, LinkedIn gains knowledge of what specific sub-page of our website was visited by the data subject.

If the data subject is logged in at the same time on LinkedIn, LinkedIn detects with every call-up to our website by the data subject, and for the entire duration of their stay on our internet site, which specific sub-page of our internet page was visited by the data subject. This information is collected through the LinkedIn component and associated with the respective LinkedIn account of the data subject. If the data subject clicks on one of the LinkedIn buttons integrated on our website, then LinkedIn assigns this information to the personal LinkedIn user account of the data subject and stores the personal data.

LinkedIn receives information via the LinkedIn component that the data subject has visited our website, provided that the data subject is logged in at LinkedIn at the time of the call-up to our website. This occurs regardless of whether the person clicks on the LinkedIn button or not. If such a transmission of information to LinkedIn is not desirable for the data subject, then he or she may prevent this by logging off from their LinkedIn account before a call-up to our website is made.

LinkedIn provides the possibility to unsubscribe from e-mail messages, SMS messages and targeted ads, as well as the ability to manage ad settings, at linkedin.com/psettings/guest-controls. The applicable privacy policy for LinkedIn is available at linkedin.com/legal/privacy-policy.

13. Data protection provisions about the application and use of Xing

On this website, the controller has integrated components of XING. XING is an internet-based social network that enables users to connect with existing business contacts and to create new business contacts. The individual users can create a personal profile of themselves at XING. Companies may create company profiles or publish jobs on XING.

The operating company of XING is XING SE, Dammtorstraße 30, 20354 Hamburg, Germany.

With each call-up to one of the individual pages of this internet site, which is operated by the controller and on which a XING component (XING plug-in) was integrated, the internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding XING component of XING. During the course of this technical procedure, XING gains knowledge of what specific sub-page of our website was visited by the data subject.

If the data subject is logged in at the same time on XING, XING detects with every call-up to our website by the data subject, and for the entire duration of their stay on our internet site, which specific sub-page of our internet page was visited by the data subject. This information is collected through the XING component and associated with the respective XING account of the data subject. If the data subject clicks on the XING button integrated on our internet site, for example the share button, then XING assigns this information to the personal XING user account of the data subject and stores the personal data.

XING receives information via the XING component that the data subject has visited our website, provided that the data subject is logged in at XING at the time of the call to our website. This occurs regardless of whether the person clicks on the XING component or not. If such a transmission of information to XING is not desirable for the data subject, then he or she can prevent this by logging off from their XING account before a call-up to our website is made.

The data protection provisions published by XING, available at xing.com/privacy, provide information on the collection, processing and use of personal data by XING.

14. Data protection provisions about the application and use of Twitter

On this website, the controller has integrated components of Twitter. Twitter is a multilingual, publicly accessible microblogging service on which users may publish and spread short messages. These short messages are available for everyone, including those who are not logged on to Twitter.

The operating company of Twitter is Twitter, Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, United States.

With each call-up to one of the individual pages of this internet site, which is operated by the controller and on which a Twitter component (Twitter button) was integrated, the internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding Twitter component of Twitter. During the course of this technical procedure, Twitter gains knowledge of what specific sub-page of our website was visited by the data subject. The purpose of the integration of the Twitter component is a retransmission of the contents of this website, to allow our users to introduce this web page to the digital world and increase our visitor numbers.

If the data subject is logged in at the same time on Twitter, Twitter detects with every call-up to our website by the data subject, and for the entire duration of their stay on our internet site, which specific sub-page of our internet page was visited by the data subject. This information is collected through the Twitter component and associated with the respective Twitter account of the data subject. If the data subject clicks on one of the Twitter buttons integrated on our website, then Twitter assigns this information to the personal Twitter user account of the data subject and stores the personal data.

Twitter receives information via the Twitter component that the data subject has visited our website, provided that the data subject is logged in on Twitter at the time of the call-up to our website. This occurs regardless of whether the person clicks on the Twitter component or not. If such a transmission of information to Twitter is not desirable for the data subject, then he or she may prevent this by logging off from their Twitter account before a call-up to our website is made.

The applicable data protection provisions of Twitter may be accessed at twitter.com/privacy.

15. Data protection provisions about the application and use of Facebook

On this website, the controller has integrated components of the enterprise Facebook. Facebook is a social network, an online community which usually allows users to communicate with each other and interact in a virtual space. Facebook allows social network users to create private profiles, upload photos, and network through friend requests.

The operating company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, United States. If a person lives outside of the United States or Canada, the controller is Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

With each call-up to one of the individual pages of this website, which is operated by the controller and into which a Facebook component (Facebook plug-in) was integrated, the web browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding Facebook component from Facebook. During the course of this technical procedure, Facebook is made aware of what specific sub-site of our website was visited by the data subject.

If the data subject is logged in at the same time on Facebook, Facebook detects with every call-up to our website by the data subject, and for the entire duration of their stay on our internet site, which specific sub-site of our internet page was visited by the data subject. This information is collected through the Facebook component and associated with the respective Facebook account of the data subject. If the data subject clicks on one of the Facebook buttons integrated into our website, or if the data subject submits a comment, then Facebook matches this information with the personal Facebook user account of the data subject and stores the personal data.

Facebook always receives, through the Facebook component, information about a visit to our website by the data subject, whenever the data subject is logged in at the same time on Facebook during the time of the call-up to our website. This occurs regardless of whether the data subject clicks on the Facebook component or not. If such a transmission of information to Facebook is not desirable for the data subject, then he or she may prevent this by logging off from their Facebook account before a call-up to our website is made.

The data protection guideline published by Facebook, available at facebook.com/about/privacy, provides information about the collection, processing and use of personal data by Facebook, and explains what setting options Facebook offers to protect the privacy of the data subject.

16. Data protection provisions about the application and use of Instagram

On this website, the controller has integrated components of the service Instagram. Instagram is a service that may be qualified as an audiovisual platform, which allows users to share photos and videos, as well as disseminate such data in other social networks.

The operating company of the services offered by Instagram is Instagram LLC, 1 Hacker Way, Building 14 First Floor, Menlo Park, CA, United States.

With each call-up to one of the individual pages of this internet site, which is operated by the controller and on which an Instagram component was integrated, the internet browser on the information technology system of the data subject is automatically prompted to download a display of the corresponding Instagram component of Instagram. During the course of this technical procedure, Instagram becomes aware of what specific sub-page of our website was visited by the data subject.

If the data subject is logged in at the same time on Instagram, Instagram detects with every call-up to our website by the data subject, and for the entire duration of their stay on our internet site, which specific sub-page of our internet page was visited by the data subject. This information is collected through the Instagram component and is associated with the respective Instagram account of the data subject. If the data subject clicks on one of the Instagram buttons integrated on our website, then Instagram matches this information with the personal Instagram user account of the data subject and stores the personal data.

Instagram receives information via the Instagram component that the data subject has visited our website, provided that the data subject is logged in at Instagram at the time of the call to our website. This occurs regardless of whether the person clicks on the Instagram button or not. If such a transmission of information to Instagram is not desirable for the data subject, then he or she can prevent this by logging off from their Instagram account before a call-up to our website is made.

Further information and the applicable data protection provisions of Instagram may be retrieved at help.instagram.com and instagram.com/about/legal/privacy.

17. Data protection provisions about the application and use of HubSpot

OKAPI:Orbits uses HubSpot to cultivate contacts and to ensure the interaction and follow-up with contacts. For this, we save the business data about a data subject, such as email, address, employer and position, and deposit notes on exchanges with the respective contact. The deposit of contacts is not automatic, but usually manual and usually after mutual, personal exchange of contact data. As our privacy policy does not apply to other websites and services, we recommend that you inform yourself at HubSpot. The full data protection provisions of HubSpot can be found at legal.hubspot.com/privacy-policy.

HubSpot is an American software company with offices in Ireland. This means that the registered data may be stored and processed in the United States.

Contact:
HubSpot
30 North Wall Quay, 2nd Floor
Dublin 1, Ireland
Tel: +353 (0) 1 518 7500

18. Legal basis for the processing

Art. 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. If our company is subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person, in which case the processing would be based on Art. 6(1) lit. d GDPR. Finally, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data.

19. The legitimate interests pursued by the controller or by a third party

Where the processing of personal data is based on Article 6(1) lit. f GDPR, our legitimate interest is to carry out our business in favor of the well-being of all our employees and the shareholders.

20. Period for which the personal data will be stored

The criterion used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfillment of the contract or the initiation of a contract.

21. Provision of personal data as statutory or contractual requirement

We clarify that the provision of personal data is partly required by law, for example tax regulations, or can also result from contractual provisions, for example information on the contractual partner. Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company signs a contract with him or her. The non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact any employee. The employee clarifies to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data, and the consequences of non-provision of the personal data.

In this context, we are legally obliged to exclude the possibility that we may enter into transactions with natural persons or legal entities that are currently listed on a sanctions list. We carry out this check when a customer registers to use our services and every two days, as we are obliged to take account of changes in sanction lists within this time. For this purpose, we usually send the name and address of the person to be checked to third parties in order to check all potentially valid sanction lists. The data will be transmitted to the following places:

• finanz-sanktionsliste.de, the website for the review of the financial transaction list of the Federal Republic of Germany, provided by the State of North Rhine-Westphalia, represented by the Ministry of Justice, Martin-Luther-Platz 40, 40212 Düsseldorf.
• seco.admin.ch, the website of the State Secretariat for Economic Affairs of the Swiss Confederation, for checking the Swiss sanctions lists. SECO states that it does not store any data when enquiries to the screening service are made.
• trade.gov consolidated screening list, the online service of the International Trade Administration of the U.S. Department of Commerce, to screen lists of persons sanctioned under U.S. law.
• scsanctions.un.org, the search engine to screen against sanctions from the UN Security Council, issued by the United Nations Security Council.

Positive results of the screenings are in all cases treated as indication only.

22. Existence of automated decision-making

As a responsible company, we refrain from automatic decision-making or profiling.

This privacy policy has been generated using the Privacy Policy Generator of the German Association for Data Protection that was developed in cooperation with privacy lawyers from WILDE BEUGER SOLMECKE, Cologne. It has been modified and extended to describe the processes as implemented by OKAPI:Orbits.

This website uses a minimal cookie set: a strictly-necessary session cookie, and one analytics cookie (self-hosted, IP-anonymised, no third-party transmission). We do not use advertising or cross-site-tracking cookies. You can decline non-essential cookies on first visit.

OKAPI:Orbits acts as data controller for our website and corporate communications, and as data processor on behalf of our customer organisations under signed Data Processing Agreements (DPA). Standard contractual clauses are available for any international transfers required by your operational footprint.

Our Data Protection Officer can be reached at datenschutzbeauftragter@datenschutzexperte.de.

Use of the OKAPI:Orbits platform is governed by our Master Services Agreement, executed at the start of every customer engagement. The MSA covers service availability, data handling, intellectual property, liability, and termination.

A draft MSA is available on request to qualified prospects under NDA.